About PDF Toolbars in Integrated Applications
Nuance PDF Toolbar buttons in Microsoft Word, Excel and PowerPoint
The Nuance PDF Toolbar has four buttons: the three Create buttons 
and the 
Open PDF/XPS button. The three Create buttons correspond to the Nuance PDF menu items in Microsoft Word, Excel and PowerPoint.
Displaying the toolbar buttons in integrated applications
To use a PDF toolbar in other applications, Nuance PDF Professional should be integrated in these applications. You can enable or disable the integration during a Custom Setup.
If you do not see these buttons in a toolbar of an integrated application, go to View > Toolbars and select Nuance PDF.
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Integrated application |
Buttons |
Corresponding menu items or drop-down menu items |
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Microsoft Word |
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Nuance PDF menu: Create PDF |
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File menu / Open PDF/XPS | |
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Microsoft Excel, |
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Nuance PDF menu: Create PDF |
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File menu / Open PDF/XPS | |
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Main window in
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Nuance PDF menu: PDF Converter 7 Nuance PDF menu: Archive folder Nuance PDF menu: Archive mail Nuance PDF menu: Create PDF from attachments Nuance PDF menu: Nuance PDF Settings |
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Message window in |
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Nuance PDF menu: PDF Converter 7 Nuance PDF menu: Archive mail Nuance PDF menu: Create PDF from attachments Nuance PDF menu: Attach file to mail as PDF Nuance PDF menu: Nuance PDF Settings |
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Microsoft Internet Explorer |
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Create button: Create PDF from the web page |
The Create buttons
This button lets you create a PDF file from the currently opened document.
This button creates and lets you save a PDF and attaches a copy to an empty e-mail message ready for sending.
This button lets you define settings.
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In Word it opens the Nuance PDF Settings for Word dialog box where you can define how bookmarks, links, comments and tags are transferred to the PDF and under Advanced Settings you can access the PDF Create! Properties dialog box.
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In Excel it displays the Nuance PDF Settings for Excel dialog box where you can define how bookmarks, links and comments are transferred to the PDF and specify the addressing mode for the link target document, and under Advanced Settings you can access the PDF Create! Properties dialog box.
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In PowerPoint it displays the Nuance PDF Settings for PowerPoint dialog box where you can define how bookmarks, links and comments are transferred to the PDF and specify the addressing mode for the link target document, and under Advanced Settings you can access the PDF Create! Properties dialog box.
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The Open PDF/XPS button
Use this to select a PDF or XPS file to be converted and opened in the current application, ready for editing.
Access conversion settings to choose a conversion mode in Word from the Tools menu. In Excel and PowerPoint there is no choice – the mode is always Spreadsheet and Standard Document, respectively.
Tips
To access the ScanSoft PDF Create! Properties dialog box in Word, choose File > Print, then the ScanSoft PDF Create! printer driver and click the Properties button.
In Excel, to create a PDF file from the whole workbook, enable the toggle Create PDF from Entire Workbook in the Nuance PDF menu.
Nuance PDF Toolbar buttons in Microsoft Outlook and in Lotus Notes
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Starts conversion of a PDF or XPS attachment with the settings specified in the PDF Conversion settings tab of the Settings dialog box. |
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Archive folder lets you archive the currently selected folder (main window). |
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Archive mail lets you archive the currently selected items. See About archiving. |
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Create PDF from attachments lets you create PDF files from attachments of supported file types (main window) |
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Attach file to mail as PDF lets you convert a local file to PDF and attach it to an outgoing mail or reply (message window) |
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Settings lets you define creating, archiving and PDF conversion settings |
Nuance PDF Toolbar in Internet Explorer
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Click this on the toolbar to choose from the following drop-down menu items: |
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Create PDF from the web page |
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Create PDF and add to existing PDF |
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Create PDF and send in e-mail |
In Internet Explorer or Mozilla Firefox you can right-click on a link to a PDF or XPS file and choose PDF Converter from the shortcut menu to convert it to an editable format. The menu item can be chosen for all browser links, but functions only when it points to a PDF or XPS file.