Annotating and Marking up Documents

The following annotations are available.

Bookmark: Similar to a table of contents. When clicked, a bookmark performs the actions associated with it – such as go to a page view.

Link: Define a “Hot Area” on pages. When a user clicks inside the hot area, the link performs the actions associated with it – such as opening a file.

Note: This is like a sticky note, and can be “glued” on top of the document page.

Text Box: Enter text phrases directly on pages with selectable font, style, color, and transparency. Callouts are special text boxes pointing to the place that a comment is made on.

Drawing: Enter graphic objects – or even a stamp, directly on pages with selectable shape, color, and other property settings.

Markup: Emphasize text parts on pages with highlight, cross-out, or underline. Also indicate suggested additions, deletions or changes to a document.

Attachment: Attach files, sounds, movies to the document.

Comment tools like Note, Text Box, Draw, Markup, and Attach File share many common properties.

Under security settings you can allow or prohibit commenting.

When you have reviewed a comment, choose Set Status from its shortcut menu to change its Review status and/or Migrate status. See Comments panel for details.

Annotations are stored in the PDF at a different level to the real PDF content. They allow shared document commenting. See also Print with Comments.



To add new text you can also use the Typewriter tool or the Typewriter Box tool. See Text Box to see the differences between these three tools. Use the Touchup Text tool to make minor editing changes to existing PDF text. Annotations can be removed or turned into document objects with the command Flatten or removed by Document Inspection.


Annotating and Marking up Documents