Batch Processing with Sequences

This lets you apply a set of stored operations to one or more PDF files and save the results to a defined location and file type. These operations are stored in a sequence that can be run, edited, renamed or deleted.


To create a sequence

  1. Choose Document > Advanced Processing > Batch Processing > New Sequence.

  2. Name the sequence, then in the Edit Batch Sequence click item 1: Select Commands.

  3. Choose commands for the sequence in the Edit Sequence dialog box. Click Add, Remove, Move Up or Move Down to finalize the list. nearly all commands require further choices. Select each command in turn and click Edit to make a selection, e.g. to choose a watermark or stamp or to select pages to be inserted. All commands have choices except Print and Apply Redactions. The latter means to perform real redaction on items already marked for redaction. Click OK to confirm each choice, finally click OK to return to the Edit Batch sequence dialog box.

  4. Under item 2, choose how you will specify the files to be processed when the sequence is run. This can be pre-selected files or folders – click Browse to make the selection. Choose Ask when the sequence is run to specify the input whenever the sequence is activated. Choose All Open Files to apply the processing to all files currently open in PDF Professional. These files remain in place as PDF files, waiting to be saved with their batch processing modifications.

  5. Under item 3, select an output location and options for file naming, file type and whether saved PDF files should be optimized for fast web viewing or not. Click OK to close the Output Options dialog box.

  6. Recheck all settings, then click OK in the Edit Batch Sequence dialog box. You need to do this to have your new or edited sequence saved.

Sequence commands or settings can be modified later. Open the Batch Sequence dialog box, choose a sequence and click Edit Sequence.


To run a sequence

  1. Choose Document > Advanced processing > Batch processing > Run Sequence. The Confirm Running Sequence dialog box lets you review and approve the sequence input and output settings and the commands. With pre-defined output, be sure to note where results will be stored. Click OK to continue.

  2. Specify input files if you requested run-time prompting.

  3. If the settings for any commands were undefined or any command could not be performed, you are warned.

  4. Specify output information if you requested run-time prompting.

  5. If the sequence was run successfully the result is delivered without any further interaction.  


Do not apply batch processing to packages or portfolios – the processing is applied only to the cover sheet. Please unpack files before batch processing them.


Batch Processing with Sequences