Headers and Footers

You can add textual information to appear along the top or bottom of your PDF pages in one or more PDF documents. Text for the top area is a header, for the bottom area it is a footer. The text can be left- or right-aligned or centered; it appears in a font, size, style and color you can define. A page range can be applied to exclude the header or footer from certain pages. Text can be user-defined or pre-defined, such as a page number, date, author, title etc.

To place headers and/or footers:

  • Choose Document > Header and Footer, or
  • In Document Assembly view, click the Header and Footer tool in the Document Assembly toolbar

and then choose Add, Update, or Remove headers and/or footers from the drop-down menu:

  • Add Header and Footer: In the Add Header and Footer dialog box, specify the appearance, content, page range for headers and/or footers. Insert macros such as Date, Page Number, or document-specific data such as Author, Creation Date etc. to fill in different fields within headers and footers. Follow your operations step-by-step in the Preview area to make sure there is sufficient clear area on every page to receive the header and/or footer. Modify margin settings if necessary. In the Schemes area, click Create if you want to save current settings as a re-usable pattern. Click OK to apply these settings to the current PDF or Apply to Multiple to choose further PDF files to receive the header or footer.

  • Update Header and Footer: Choose this to make PDF Professional put currently valid values (e.g., date and time) into different fields of headers or footers or after some changes have taken place in your document: pages inserted, extracted, replaced etc. Modify current settings for the header and/or footer in the Add Header and Footer dialog box. Save new settings under another name by clicking Create. Such update applies to the current document only.

  • Remove Header and Footer: After confirmation, headers and footers are removed from your document.


If you want to save your settings to a reusable scheme, you must click Create before clicking OK or Apply to Multiple.

PDF Professional may not be able to recognize and manage headers and footers generated by other applications.  

Headers and footers are text type objects, so they can be used, fully or partly, as attributes in operations such as Find, Compare, Split, etc.

With PDF Professional Enterprise, a Bates Number can also be added by an Add Header and Footer operation if saved in a Scheme. When this dialog box is accessed from a Bates Numbering command, a Bates Number becomes the default macro. A header/footer with a Bates number can also be updated as described above, but cannot be removed.


Headers and Footers